Nanny Payroll

An accurate and flexible service for parents

Employers For Childcare provides an accurate and flexible nanny payroll service to parents, with prices starting from as little as £135 per year.

We take care of everything to do with PAYE Tax and National Insurance calculations, holiday pay, overtime, sick pay, maternity leave, shared parental leave and HMRC reporting. If you need a workplace pension for your nanny we can set up and run an auto enrolment pension scheme for you, too.

We can also provide a contract of employment.

How it works

If you’re employing a nanny for the first time, or even if you’ve done it before, trying to get your head around tax, National Insurance, PAYE and workplace pensions can be very daunting, especially as legislation changes all the time.

We aim to simplify the process of managing your nanny payroll and take the stress out of meeting those employer payroll and legal obligations.

When you hire a nanny

It is your legal responsibility, not your nanny’s, to ensure that a PAYE scheme is set up and that your nanny’s income tax and National Insurance Contributions (NICs) are paid on time.

We will register you as an employer with HMRC* and handle all correspondence with HMRC on your behalf as your agent. We will complete online HMRC submissions and advise you of payments due.

*Please remember that registration as an employer with HMRC can take up to 2 weeks, therefore registration information for Nanny Payroll is required 2 weeks before the employee is due to receive their first payment.

Paying your nanny

You must provide your nanny with a payslip every time they get paid. The payslip should show their gross wage, the tax and NI deductions made on their behalf, as well as their net wage. Your nanny should keep their payslips in a safe place, as they act as proof of earnings when applying for credit if they take out a credit card, loan or mortgage.

When you subscribe to Employers For Childcare Nanny Payroll service we send you, via email, monthly or weekly payslips showing all the correct deductions. Our service will also manage issues such as Shared Parental Leave (SPL), Statutory Sick Pay (SSP), holiday pay and accruals, overtime and bonus payments.

We handle P45s when your nanny starts work and when he or she leaves, as well as talking to HMRC if there are any issues that affect your PAYE.

Employment contract

You must also provide your nanny with either an employment contract or a statement of the terms and conditions of their employment, within two months of their starting date. We can provide an employment contract at the cost of £25, which can be modified to suit your individual circumstances.

Employer Liability Insurance

It is also necessary to take out Employer’s Liability insurance when you become an employer. This must be taken out with an authorised insurer and provide cover of at least £5m. contact your insurance provider for more details.

How much will it cost?

Monthly Payroll £135 per year
Weekly Payroll £221 per year
Employment Contract £25

If you are interested in using the Nanny Payroll service, please  complete the registration form and we will contact you to discuss your individual needs. Alternatively you can download a word doc of the form below, complete and return to hello@employersforchildcare.org.

Please read the Terms & Conditions of the service before completing the form.

Nanny Payroll Registration Form

  • Employer Details

  • Employee Details

    *If yes, please provide parts 2 and 3 of P45
  • Pay Details

  • MondayTuesdayWednesdayThursdayFridaySaturdaySunday 
    *If yes, we will be in touch to ask you to complete a Contract of Employment form.

Downloadable Registration Form

File Name File Size Format Last Updated
Nanny Payroll Registration Form

314.07 KB | docx | 30 Nov 2016

314.07 KB docx 30 Nov 2016
Nanny Payroll Services Terms and Conditions

184.72 KB | pdf | 30 Nov 2016

184.72 KB pdf 30 Nov 2016