Employers For Childcare Office Administrator

37.5 hours per week (Monday to Friday 9am-5pm)

We are recruiting for an Office Administrator to work as part of a busy, highly focused and professional team providing full general and financial administration services within the organisation including responsibility for filing, equipment maintenance, operational duties and excellent customer service. The post holder may be transferred to other departments within the organisation if required.

Main responsibilities and duties

  • Greet clients upon arrival, provide tea/coffee, and direct as appropriate.
  • Operate switchboard and answering machine, answer enquiries and direct incoming calls to internal extensions in a professional and efficient manner.
  • Professionally handle incoming calls and correspondence, prioritise and take appropriate action.
  • Manage and organise the reception area and other general office areas ensuring a tidy and safe work environment by completing a Daily Checklist.
  • Accurately type, edit (when necessary) and present correspondence and reports to a professional standard
  • Process incoming and outgoing mail on a daily basis, including distributing mail internally and maintaining post book records.
  • Provide a comprehensive administration service, using a range of computer packages, including Microsoft Word, Access, Excel, Powerpoint, and Outlook.
  • Establish, maintain and develop computerised and manual filing systems and movement schedules as required.
  • Be responsible for stock levels and make monthly orders as required.
  • Check and maintain photocopier and all printers for consumables replacements, toners etc.
  • Maintain records on equipment faults and book maintenance visits as directed by Line Manager

For further information on the job role and to apply, please click here.

Closing date: Wednesday 24 August at 12 noon

Interviews: Tuesday 30 and Wednesday 31 August 2022

Start date: Immediate start